AGM planning checklist for Australian clubs

A staged planning checklist for notices, quorum, motions, elections, reports, member communications, and post-AGM handover.

This page is a blank planning aid. Do not enter confidential member, financial, or board information here; use an authorised ClubCensus workspace for real club records.

12–8 weeks before

Start with the constitution and the meeting decisions that require member notice.

Date, venue, and meeting type confirmed
Notice period checked against the constitution
Special resolutions and election business identified
Financial statements and reports have owners

6–2 weeks before

Make the member-facing pack consistent with the valid notice and the records behind it.

Notice wording reviewed and approved
Motions, nominations, and eligibility requirements checked
Quorum, proxies, and voting method prepared
Member communications and pack version controlled

After the AGM

The handover starts as soon as the meeting closes.

Attendance, quorum, resolutions, and elections recorded
Approved minutes and required registers updated
Incoming officers receive the current club record
AGM actions and follow-up dates assigned

Your progress

0/12

Tick the points that are already clear for your club.

A useful next step

Create the AGM workflow, keep notice fields visible, and carry resolutions into tasks.

Plan an AGM in ClubCensus

The governance and operations platform for every club in Australia. Bill saves secretary and board time with calm, professional compliance and one system for the whole club.

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