Which clubs is ClubCensus for?

Incorporated associations, golf and sports clubs, RSL and service clubs, and community organisations across Australia that need member records, board governance, documents, and calm operational workflows in one place.

Does ClubCensus replace MiClub or tee-sheet systems?

No. ClubCensus focuses on governance, membership administration, board packs, minutes, documents, and club communications. Many golf clubs use it alongside MiClub or Golf Australia CONNECT for tee times and competitions.

Which plans include minutes lock protection?

The full board portal, including locking approved minutes on Professional and Premium plans, is available on those paid tiers. Bill can draft minutes on paid tiers that include the minutes workflow; Free tier has Bill usage limits and does not include minutes drafting.

Bill is the ClubCensus assistant inside your workspace: drafting notices and minutes, preparing board packs, surfacing tasks, and helping secretaries from your club’s own records. Bill does not give legal or professional advice — your officers must review every output.

How are uploads protected?

Uploads are scanned for malware before they are available in the club. Role-based access controls who can see member, board, and financial information.

Product

Built for every club in Australia

Golf, RSL, sailing, tennis, bowling, surf life saving, and community clubs — one governance and operations platform. Each section below reflects what is in the product today and which paid plan unlocks it.

Professional+

Voting & motions

Professional and Premium — directors vote on motions with a live tally; elections sit in Premium advanced governance.

·Directors vote Yes, No, or Abstain on motions with a live tally and recorded outcomes
·Open motions between meetings, not only inside Meet Space
·Bulk motions, CSV export, and vote reminders for outstanding ballots
·Premium: board elections via the advanced governance suite

Starter+

Bill, your club secretary assistant

On every paid plan with tier usage limits — operational help inside your club workspace, with officer review.

·Drafts meeting minutes on request and saves them to the meeting (Professional+: lock protection once approved)
·Answers members’ questions from your club’s uploaded documents (constitution, papers, minutes) with role-based access so board-only content stays board-only
·Professional+: turns meeting actions into board tasks and carries open actions forward to the next cycle
·Secretary overdue digest for chair and secretary on outstanding governance work
·Built-in guides for Australian golf, bowls, RSL, and other club types — not legal or professional advice

Professional+

Board portal

Professional and Premium — packs, COI, evaluation, Meet Space, and minutes workflow (Starter keeps basic meetings).

·Board packs: Draft → Reviewed → Approved → Distributed, with per-director read tracking, watermarked PDFs, and a compliance score
·Conflict-of-interest register — annual declarations with reminders plus per-meeting declarations
·Policy acknowledgement register and board evaluation with skills matrix
·Handover kit for incoming secretaries and boards
·Meet Space to run meetings from the agenda through decisions and notes
·Minutes workflow Draft → Approved → Locked with audit-minded history

Professional+

Compliance & records

Professional and Premium — operational estimates and checklists (not legal advice; obligations vary by state and club type).

·AGM timing, notice, and AGM runway estimates (jurisdiction-aware where configured)
·Financial and governance compliance engine with gap visibility
·Compliance Guardian — child safety, WWCC, and credential-expiry tracking
·Incorporated association annual return tracking in the compliance engine (state rules vary)
·Member register maintenance aligned to incorporated-club expectations
·Golf Australia handicap and competition rule checks for golf clubs

Starter+

Operations & finance

Starter — day-to-day club running; Professional adds grants and board-oriented reporting (see Board & Compliance sections).

·Member database with CSV import and self-service member portal
·Stripe payments, membership plans, renewals, and invoices
·Events with capacity, waitlist, and on-site check-in
·Basic meetings hub with Australian notice periods plus proxy, quorum, and special-resolution fields
·Facility bookings with deposits and signed iCal feeds per resource
·Duty rosters (Duty Market) — members can request a swap
·Communications to scoped audiences with open tracking
·CSV exports for members and finance ledger (per area)
·Professional+: grants tracker, financial board reports, club health score, and scheduled report delivery

Starter+

Trust & security

Applies to every club workspace — hosting, uploads, and permissions.

·Member database hosted in Sydney, Australia (Supabase ap-southeast-2) — the database region, not a claim that every processor stays in Australia
·Every upload is quarantined and virus-scanned before anyone can open it
·Club-scoped permissions and RLS — other clubs never see your records

Exact availability follows your plan and club configuration. Compare pricing or Trust & records.

See it in practice

Brochure, club stories, and practical resources for Australian club leaders.

Brochure Club stories Resources

Frequently asked questions

Which clubs is ClubCensus for?: Incorporated associations, golf and sports clubs, RSL and service clubs, and community organisations across Australia that need member records, board governance, documents, and calm operational workflows in one place.
Does ClubCensus replace MiClub or tee-sheet systems?: No. ClubCensus focuses on governance, membership administration, board packs, minutes, documents, and club communications. Many golf clubs use it alongside MiClub or Golf Australia CONNECT for tee times and competitions.
Which plans include minutes lock protection?: The full board portal, including locking approved minutes on Professional and Premium plans, is available on those paid tiers. Bill can draft minutes on paid tiers that include the minutes workflow; Free tier has Bill usage limits and does not include minutes drafting.
What does Bill do?: Bill is the ClubCensus assistant inside your workspace: drafting notices and minutes, preparing board packs, surfacing tasks, and helping secretaries from your club’s own records. Bill does not give legal or professional advice — your officers must review every output.
How are uploads protected?: Uploads are scanned for malware before they are available in the club. Role-based access controls who can see member, board, and financial information.